Read the planned appointments and committees for the next school board session
TENTATIVE AGENDA
HIGH SCHOOL LIBRARY WEDNESDAY, JULY 12, 2023 – 4:30 PM
I. Opening by the District Clerk Il. Pledge of Allegiance
ROLL CALL: Christopher Clark, Joseph Liberto, James Marino, Uzma Mehr, Meghann Khork, Kerry Davis, Brian May
- Recommended Actions:
A. Reorganizational Meeting for the 2023-24 School Year:
- Administration of Oath to new Board Members:
(Clerk to administer oath of office to newly reelected Board Member, Christopher Clark)
- Election of Officers:
a. President of the Board
Recommended that the Board elect a President of the Board of Education.
(Clerk to administer oath to the newly elected President and turn over the meeting to the President)
b. Vice-President of the Board
Recommended that the Board elect a Vice-President of the Board of Education.
(President to administer oath to the newly elected Vice-President)
- Appointment of Officers:
a. Clerk
Recommended that Carol Eaton be appointed Clerk of the Board.
(President to administer oath to Clerk)
b. Treasurer
Recommended that Susan Brown be appointed Treasurer of the Board.
(President to administer oath to Treasurer)
c. Deputy Treasurer
Recommended that Carol Eaton be appointed as Deputy Treasurer of the Board (President will administer oath to Deputy Treasurer)
d. Claims Auditor
Recommended that the Board appoint Mary Wolf as Claims Auditor, with an annual stipend of $4,150.
e. Deputy Claims Auditor
Recommended that the Board appoint Melissa Evans as the Deputy Claims Auditor, at a rate of $22 per hour on an as needed basis.
f. Tax Collector
Recommended that Hornell City Chamberlain, Michelle Smith be appointed as the Tax Collector.
- Other Appointments:
a. School Attorney
Recommended that the Board approve the appointment of Hodgson Russ LLP as the school attorney at the rates established.
Further recommended that the Board approve John Dagon to provide legal services on an as-needed basis.
b. Bond Counsel
Recommended that the Board approve Timothy R. McGill, Esq. as bond counsel.
c. Internal Audit Function
Recommended that the Board approve the resolution to cross-contract with Tompkins-Seneca-Tioga BOCES in accordance with Section 170.12 of the Commissioner’s Regulations.
d. Audit Committee
Recommended that the Board establish an Audit Committee, consisting of Kerry Davis, James Marino, Uzma Mehr, Meghann Khork, Christopher Clark, Joseph Liberto and Brian May.
e. School Physician
Resolved, that upon the recommendation of Superintendent Palotti, the Board approve Stony Brook Pediatrics as the school physician for the period July 1, 2023 through June 30, 2024 at a fee of $1 .
f. Other Annual Appointments:
Recommended that the Board approve the following appointments ( C denotes compensated ):
- Attendance Officer – Patrick Flaitz
- Architect – Hunt Engineers, Architects & LaBella Associates- C
- Broker of Record – Lawley Insurance – C
- Chemical Safety Officer – Shannon Davis
- Chief Information Officer – Colby Moore – C
- Chief Faculty Counselor – Morgan Allison
- Construction Manager – Welliver McGuire, Inc. – C
- District Copyright Officer – Patrick Flaitz
- Emergency Disaster Coordinator – Patrick Flaitz
- Financial Advisor – Bernard Donegan – C
- Head Building Maintenance Mechanics – Shannon Davis and Mitchell Weaver
– C
- Health & Safety Committee – Safety Committee, others to be determined
- Homeless Liaison – John Cardamone
- LEA Designee (Asbestos) — Shannon Davis
- Official District representative to the GST BOCES Worker’s Compensation consortium – Patrick Flaitz. In his absence, Jeremy Palotti will serve as the official District representative for any plan business requiring a vote.
- Official District representative to the Steuben Area Schools Health Insurance Plan – Jeremy Palotti. In his absence, Patrick Flaitz will serve as the official District representative for any plan business requiring a vote.
- Records Access Officer
–Carol Eaton
- Records Retention Officer – Patrick Flaitz
- Records Management Advisory Committee –Patrick Flaitz, Carol Eaton, Amy Feeley, and others to be determined
- Representative for Public Law 874 – Patrick Flaitz
- Representative for Title IX – Juliana Smith
- Representative for Section 504 of the Rehabilitation Act – Amy Feeley
- Safety Committee – Patrick Flaitz, Shannon Davis, BOE, Building Administrators, Parent & Union representatives to be determined
- Student Activity Accounts Central Treasurer – TBD
- Student Activity Accounts Assistant Treasurer – Kathryn Santelli
- DASA Coordinator – Nancy Shedlock
- Administrative Staff as Lead Evaluators / APPR Plan: Morgan Allison
John Cardamone Amy Feeley
Ted Illi
Charles Infurna Jeremy Palotti Lisa Sanford Erica Siebert Juliana Smith
- Designations:
a. Official Bank Depository
Recommended that the Board approve Community Bank, Five Star Bank, Chase as the official bank depositories
b. Regular Monthly Meetings
Recommended that, the Board approve the following dates for Board of Education meetings for the 2023-24 school year. (all meetings will begin at 5:15 PM and will be held in the High School Library,134 Seneca Street, unless otherwise noted) Wed., July 12, 2023 (Reorg) – 4:30 PM
Wed., August 23, 2023
Wed., September 6, 2023
Wed., October 4, 2023
Wed., November 1, 2023
Wed., December 6, 2023
Wed., January 3, 2024
Wed., February 7, 2024
Wed., March 6, 2024
Wed., March 27, 2024 (Budget Workshop if needed) Wed., April 3, 2024 (Regular Meeting)
Wed., April 17, 2024 (BOCES Budget)
Tues., May 7, 2024 (public hearing on budget at 6:00 PM / meeting at
immediately following)
Tues., May 21, 2024 (HS Cafeteria @ 9:30 PM – Budget Vote/Election)
Wed., June 12, 2024
c. Official Newspaper
Recommended that the Board approve The Evening Tribune as the official newspaper.
d. School Holidays
Recommended that the Board approve the following school holidays (unless otherwise negotiated):
July 4, 2023 (4th of July)
September 4, 2023 (Labor Day)
October 9, 2023 (Columbus Day)
November 10, 2023 (Veterans Day Observed)
November 23 & 24, 2023 (Thanksgiving & day after)
December 22, 2023 (Christmas Eve)
December 25, 2023 (Christmas)
December 29, 2023 (New Year’s Eve)
January 1, 2024 (New Year’s Day)
January 15, 2024 (Martin Luther King Day)
February 19, 2024 (Presidents’ Day)
March 29, 2024 (Good Friday)
May 27, 2024 (Memorial Day)
June 19, 2024 (Juneteenth)
- Authorizations:
a. Certification of Payrolls
Recommended that the Board authorize the School Business Official to certify payrolls.
b. Purchasing Agent
Recommended that the Board authorize the School Business Official to act as purchasing agent and the Superintendent will act as Deputy Purchasing Agent.
c. Bid Openings
Recommended that the Board authorize the Purchasing Agent to open all bids.
d. Staff and Board Member Attendance at Conferences, Conventions and Workshops
Recommended that the Board authorize the Superintendent or designee to approve all in state conference attendance and expenses. Board is to be notified in advance of attendance at any conference, convention and workshop that is out of state and that is of more than three days in duration.
e. Appointment Authorization
Recommended that the Board authorize Superintendent Palotti to approve appointments of certified staff and classified staff until Board Action is taken at the next meeting.
f. Applications for Grants
Recommended that the Board authorize the Superintendent or designee to apply for grants.
g. Signature on Legal Documents
Recommended that the Board authorize the Superintendent, Board President, Purchasing Agent and/or Clerk to sign legal documents which have been previously approved by the Board of Education.
h. Establishment of Petty Cash Funds
Recommended that the Board establish Petty Cash Funds in the amounts and with custodians so designated:
| District Office | $100 | Susan Brown |
| High School Office | 100 | Morgan Allison |
| Curriculum Office | 100 | Theodore Illi |
| Athletic Dept: | ||
| Admission Cash Box | 100 | John Cardamone |
| Intermediate School | 100 | Julie Smith |
| N. Hornell School | 100 | Charles Infurna |
| Food Service | 50 | Tracie McCarthy |
| Home Economics | 100 | Lynn (Wendy) Pollinger |
| Maintenance Dept. | 100 | Shannon Davis |
| Pupil Personnel | 100 | Amy Feeley |
i. Designation of Authorized Signature on Checks Including Use of Facsimile Signature
Recommended that the Board approve the signature (including facsimile) of Susan Brown (Treasurer) and Carol Eaton (Deputy Treasurer) on checks.
j. Approval of Budget Transfers
Recommended that the Board authorize the Superintendent of Schools to approve budget transfers in accordance with Board of Education policy #5330 for the 2023-24 school year.
k. GST BOCES Budget Adjustments
Recommended that the Board authorize the Superintendent to amend or approve cooperative service changes provided for in the 2023-24 GST BOCES contract.
l. Credit Cards and Cell Phone List
Recommended that the Board approve the list of credit cards and cell phones for district use.
m. Execution of Contracts
Recommended that the Board authorize the Superintendent to execute contracts on their behalf.
- Other Items:
a. Bonding of Personnel
Recommended that the Board approve bonding of school district personnel as follows:
| Treasurer and Deputy Treasurer | $1,075,000 |
| Tax Collector | 500,000 |
| Central Treasurer | 150,000 |
| All other personnel | 100,000 |
b. Mileage Reimbursement Rate
Recommended that the mileage reimbursement rate for the 2023-24 school year be the same as the IRS mileage rate, unless otherwise negotiated.
c. Rate Schedule
Recommended that the Board approve the rate schedule for miscellaneous duties for the 2023-2024 school year.
d. Memberships
Recommended that the Board approve the District’s membership in the following organizations:
Greater Southern Tier School Boards Association
New York State Association of Small City School Districts New York State School Boards Association
e. Legal Indemnification
It is resolved that the Board does and hereby approves legal indemnification of Board Members, Officers, the District Superintendent and School Administrators against all uninsured financial or property loss arising out of any proceeding, claim, demand, suit, tort, arbitration or judgment by reason of alleged negligence or other conduct resulting in bodily or other injury to any person or damage to the property of any person committed while Board Member, Officer, District Superintendent, School Administrator is acting within the scope of his/her employment or at the discretion of the Board of Education for fiscal year
2023-24; and further, to hold her/him harmless therefrom.
f. Committee on Special Education members for 2023-24
Resolved, that upon the recommendation of Superintendent Palotti, the Board approve the following members of the Committee on Special Education for the 2023-24 school year:
Chairperson Amy Feeley, Katherine Clark, Nancy Shedlock, Trisha Bressler
Alternate Chairperson(s) Special Education Teacher or related services
provider (Speech, Occupational or Physical Therapist) present at the meeting
Psychologist(s) Nancy Shedlock, Katherine Clark, Tricia Bressler Alternating Parent(s) Wendy Chace and Brenda Buell
Physician Stony Brook Pediatrics, School Physician Classroom Teachers, Guidance Counselors and Related Services Providers Further resolved, that the CSE Chair make the decision when there is no consensus at a CSE meeting.
- Committee on Preschool Special Education members for 2023-24 Resolved, that upon the recommendation of Superintendent Palotti, the Board approve the following members of the Committee on Preschool Special Education for the 2023-24 school year:
Chairperson Amy Feeley, Katherine Clark, Nancy Shedlock, Tricia Bressler
Alternate Chairperson(s) Special Education Teacher or Related Service
Provider (Speech, Occupational or Physical Therapist) present at the meeting
Psychologist(s) Katherine Clark, Nancy Shedlock, Tricia Bressler Alternating Parent(s) Wendy Chace and Brenda Buell
Physician Stony Brook Pediatrics, School Physician Classroom Teacher and Related Services Providers
Further resolved, that the CPSE Chair make the decision when there is no consensus at a CPSE meeting.
h. Subcommittees for Committee on Special Education and Committee on Preschool Special Education
Recommended that the Board approve subcommittees for the CSE and CPSE consisting of the following:
- Parent of student
- General education teacher of student whenever student is or may be participating in the general education environment
- Student’s special education teacher
- Representative of the School District who is qualified to provide special education and is knowledgeable about the general education curriculum and the resources of the School District (can be the special education teacher)
- School psychologist whenever a new psychological evaluation is reviewed or a change to a program option with a more intensive student/teacher ratio is considered
- An individual who can interpret the instructional implications of evaluation results (can be one of the people listed above)
- Other people having knowledge or special expertise regarding the student
- Parent representative for all CPSE meetings and when requested by a parent for a CPSE meeting
i. Surrogate Parent for CSE/CPSE
Recommended that the Board approve Mrs. Wendy Chace,
415 Fairview Avenue in Hornell New York to serve as the surrogate parent for the Committee on Special Education/Committee on Preschool Special Education for the 2023-24 school year.
j. Impartial Hearing Officers for 2023-24
Recommended that the Board approve the list of impartial hearing officers designated for Steuben County for the 2023-24 school year, as provided by the State Education Department.
WHEREAS, the Board of Education seeks to authorize certain individuals to appoint an Impartial Hearing Officer if the Board does not have a regular meeting scheduled on a day when an appointment needs to be made. NOW THEREFORE BE IT RESOLVED, the Board of Education hereby authorizes the Board President or Vice-President to appoint an Impartial Hearing Officer when the Board does not have a regular meeting scheduled on a day when an appointment of an impartial hearing officer needs to be made.
k. Re-adoption of Policies
Recommended that the Board readopt all policies in the official policy book kept by the District Clerk, including the code of ethics and code of conduct.
- Standard Work Day
Resolved that, upon the recommendation of Superintendent Palotti, the Board approve the 2023-24 Standard Work Day by Title Designations.
REGULAR MEETING
- Agenda
- Revisions
- Approval
- Public Comment
- Recommended Actions
- Presentations:
1.
- Reports: 1.
- Consent Agenda / Routine
Moved by , seconded by to act upon the recommendation of Superintendent Palotti to approve the following Consent Agenda items 1 through 9:
- Approve the minutes of the Board of Education Meeting of June 14, 2023. 2, Accept the Appropriations Report of May 31, 2023.
- Accept the Student Activities Reports of May 31, 2023 and June 30, 2023.
- Accept the Federal Budget Transfer Report of May 31, 2023.
- Accept the General Fund Budget Transfer Report of May 31, 2023.
- Accept the Cafeteria Budget Transfer Report of May 31, 2023.
- Accept the Revenue Report of May 31, 2023.
- Accept the Treasurer’s Report of May 31, 2023.
- Resolved that the Board has no objections to the recommendations of the Committee on Special Education and approves the authorization of funds
to implement the special education programs and services consistent with such recommendations for the meetings of June 14, 2023, the CPSE meetings of June 14 and 20, 2023 and the 504 meeting of June 14, 2023.
AYE NAY ABSTAINED
- New Business
- Policy/Procedure
- North Hornell Library Book Disposal
- Policy/Procedure
Resolved that, upon the recommendation of Superintendent Palotti, the Board authorize Patrick Flaitz to dispose of the North Hornell Library Books on the list dated June 12, 2023.
- Maintenance Equipment Disposal
Resolved that, upon the recommendation of Superintendent Palotti, the Board authorize Patrick Flaitz to dispose of the following maintenance equipment:
Old truck bed salt spreader – Ser # 0816-51826 (no asset tag)
- Technology Equipment Disposal
Resolved that, upon the recommendation of Superintendent Palotti, the Board authorize Patrick Flaitz to dispose of the following technology equipment listed as:
Laptop Disposal Summer 2023
GST Chromebooks Deprovisioned Starting April 24, 2023 Hornell Chromebooks Deprovisioned Starting April 1, 2023
- Finance
- Contract w/ Great Expectations
Resolved that, upon the recommendation of Superintendent Palotti, the Board approve the Contract with Great Expectations to provide SLP services for the summer ESY program, effective July 5, 2023 – August 18, 2023.
- Donation
Resolved that, upon the recommendation of Superintendent Palotti, the Board accept the generous donation in the amount of $950 from the HHS Class of 2023 to purchase a new mascot costume.
- Rejection of Bids
Resolved that, upon the recommendation of Superintendent Palotti, the Board reject all bids submitted for the Transportation Bid opened on June 29, 2023.
- Bid Awards
Resolved that, upon the recommendation of Superintendent Palotti, the Board award the Transportation Bid (opening July 12, 2023) to the lowest responsible bidder:
Furthermore, the Board award the Bus Lease Bid (opening July 12, 2023) to the lowest responsible bidder:
- Agreement w/ Hillside
Resolved that, upon the recommendation of Superintendent Palotti, the Board approve the Agreement Hillside for the 2023/24 school year.
- Agreements w/ Steuben County
Resolved that, upon the recommendation of Superintendent Palotti, the Board approve the agreements with Steuben County to provide Pre-School special education services and transportation services for the 2023/24 school year.
- Personnel
There are numerous personnel items on the agenda.
Discussion:
Informational:
The next regular meeting of the Board of Education will be held on Wednesday, August 23, 2023 at 5:15 PM in the High School Library located at 134 Seneca Street, Hornell, NY.
